Productivity is defined by getting important things done consistently, not furiously attending to trivial tasks. Let’s review a few of the most crucial components of productivity.
The Pareto Principle (otherwise known as the 80/20 Rule) theorizes that 80% of the results come from 20% of the causes. This principle is often applied to productivity with the idea that by trimming down your priorities, you will achieve more results.
Another key component of successful productivity is intense focus instead of multitasking. The Pomodoro Technique is designed to work with time, instead of against it. By focusing your intention on one task for short period of time you can accomplish more and reduce stress.
Make time for work that matters. It is important to say no to projects that you cannot fit into your schedule and have little return on investment. That’s not to say that simple work doesn’t have benefits. Routine daily work – such as data entry or filing paper – can be short term relief for an overworked brain. However, this work should only take up a short period of your day. This allows you to schedule in time for valuable projects that you have committed yourself to. Acknowledging the time you actually have to dedicate to projects will allow you, and your colleagues, to better depend on your success.
Being Productive IRL (in real life)
These 5 simple steps are a great place to start building your productivity skills:
1) Plan for productivity by setting daily or weekly goals
2) Build a morning routine that sets you up for success
3) Automate mundane tasks for reduced decision making
4) Schedule time to review your daily or weekly goals, and determine if they should be migrated to the next list or eliminated
5) Define no more than 3 things that must be completed today
Never mistake activity for achievement. —John Wooden